Cloudficient, a leader in seamless information governance and eDiscovery solutions, introduces cutting-edge AI functionality to its flagship Expireon information governance platform. Expireon AI Studio is designed to mitigate eDiscovery review challenges and streamline data categorization, marking a significant transformation in corporate data management.

Expireon AI Studio functionality allows enterprises to categorize email data at high volumes and separate low-value emails from relevant and sensitive or privileged emails. Users can prioritize what is promoted to the review platform and create dedicated work streams for reviewing and redacting sensitive messages before they are handed off to vendors or a law firm.

“Our new AI capabilities exemplify Cloudficient’s mission to simplify complexity and help organizations reduce costs,” says Peter Kozak, CTO of Cloudficient. “Not only does this innovation reduce review volume by 40%, but users of Expireon AI Studio can be assured they’ll achieve 95% or greater accuracy with minimal training effort.”

Key benefits include:

  • Customer-Specific AI: Solutions are pretrained on synthetic data and refined quickly via customer data.
  • Data Autonomy: Solutions operate without GPUs, ensuring cost-efficiency and control.
  • Fast, Scalable Accuracy: AI achieves exceptional precision in weeks or months, reducing operational backlog and liability risks.

Available as an add-on to Expireon, AI Studio caters to organizations grappling with regulatory requirements and rising eDiscovery expenses.

Cloudficient also announces that Expireon’s robust features for legal governance are expanding to support Microsoft Teams, SharePoint, Slack Enterprise Grid and OneDrive. Last year, the company announced its support for Slack and a new professional offering.

Cloudficient will offer live demonstrations showcasing how these AI advances address growing enterprise needs during Legalweek at booth 1305.

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Legal & Compliance Tech Innovator Secures Funding to Fuel Expansion and Platform Development

Seattle, Washington — February 19, 2025 — SingleFile, a leading innovator in legal & compliance tech, announced today the successful completion of its Series A funding round, raising $9 million. This milestone brings the company’s total funding to over $24 million since inception in 2019 and $15 million in the past 12 months, positioning SingleFile for continued growth and innovation.

Click here for the full announcement.

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Law firms handle vast amounts of sensitive data, making secure knowledge management essential. Nymiz’s anonymization technology enables seamless collaboration without privacy risks. Discover how to protect legal data while maintaining efficiency.

Knowledge management in the legal sector

Efficient management of data and documents is a priority in any law firm. From confidential contracts to complete files, legal teams require constant collaboration, both internally and externally, which increases the risk of sensitive data being exposed. This dilemma puts law firms in a complex position: how to share information without violating privacy?

With Nymiz, this concern disappears. Our anonymization technology enables secure collaboration, ensuring that sensitive data is protected at all times without affecting operations.

Common pain points in knowledge management

  • Lack of security in external collaboration:

    Working with external collaborators, such as consultants, experts or clients, exposes law firms to risks of information leaks if adequate protection measures are not implemented.

  • Limited access due to privacy restrictions:

    The need to protect data sometimes means that legal teams cannot easily access critical information, affecting decision-making or delaying proceedings.

  • Regulatory complexity:

    Each jurisdiction may require different levels of protection for data, further complicating global collaboration.

The Nymiz solution: secure and efficient collaboration

Nymiz enables data anonymization at different levels, allowing firms to share documents and data without exposing sensitive information. Teams can access anonymized information, facilitating both knowledge management and collaboration between internal and external parties.

Key benefits

  • Anonymized data ready for use in reports, analysis or interdepartmental meetings.
  • Secure collaboration with third parties, ensuring confidentiality of information.
  • Regulatory compliance even in multi-center environments with varying regulations.

Video demo: How to manage and maintain consistency of sensitive data.

Discover how to effectively set up exceptions to ensure that certain data remains useful even when anonymized. Learn how to customize and apply rules that ensure efficient and secure knowledge management, without compromising privacy:

https://youtu.be/iSTgMmTbmbw

Conclusion

The ability to manage knowledge securely not only improves the productivity of law firms, but also strengthens their ability to operate agilely and securely in complex environments.

Ready to discover how Nymiz can transform knowledge management in your firm?

Schedule a demo at Legalweek 2025 and discover how our technology can help you: https://www.nymiz.com/book-demo/

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In the legal field, where confidentiality and information protection are fundamental, data privacy is no longer an option, but a critical obligation.

We are proud to announce that Nymiz has been recognized in G2’s 2025 list as one of the best data privacy solutions. This recognition reinforces our commitment to law firms and legal departments seeking:

  • Regulatory compliance with GDPR, CCPA, HIPAA and other global regulations.
  • Advanced anonymization and pseudonymization through AI and NLP, preserving the value of information.
  • Security in litigation and analysis of sentences, reducing risks of exposure of sensitive data.
  • Optimization in document management, facilitating the review, sharing and protection of confidential information.

How does this impact your law firm?

Nymiz’s intelligent anonymization technology allows you to protect data without compromising its usefulness, ensuring that every document, contract or legal file meets the highest privacy standards.

Find out more at Legalweek 2025

  • Request a meeting with our team (rsagi@nymiz.com).
  • Discover in our demo how to transform data security in your legal practice.

More about our recognition in G2: G2 Best Data Privacy Software 2025

Book your personalized demo here: https://www.nymiz.com/book-demo/

Privacy is not just a requirement, it is a strategic asset for the legal sector.

See you at Legalweek 2025!

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The capabilities don’t end here.

Speak with one of our digital forensic experts at LegalWeek booth 3200 to better understand your needs and if Oxygen Forensic® Detective Network is the right software for you.

 

Click to download our brochure.

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Cloudficient, a leader in seamless information governance and eDiscovery solutions, announces the release of a groundbreaking book, Foundational eDiscovery: A Practical Guide to Early Case Management. Co-authored by Cloudficient employees and industry veterans John Price and Brandon D’Agostino, this essential guide brings clarity and practical strategies to the complex, high-stakes world of eDiscovery.

Foundational eDiscovery is designed for legal professionals, IT teams, and business leaders who must navigate the challenges posed by electronically stored information within regulatory and litigation contexts. Bridging the gap between legal requirements and technical implementation, the book builds a framework for readers to strengthen their eDiscovery processes from the ground up.

“Our goal with this book is simple—to take what seems insurmountable and make it actionable,” John Price said. “Foundational eDiscovery equips professionals with both quick wins and long-term strategies, ensuring defensible and efficient practices in every phase of discovery.”

The book focuses on the critical early phases of eDiscovery that define overall success, offering helpful frameworks for foundational stages:

  • Information Governance: Establishing organization-wide structures for managing data.
  • Identification: Techniques in custodian mapping and analyzing key data sources.
  • Preservation: Best practices for executing legal holds.
  • Collection: Implementing defensible, streamlined data gathering methods.
  • Preparation for Review: Bringing insights into next-stage readiness.

“Organizations face skyrocketing ESI volumes,” Brandon D’Agostino adds. “By breaking down silos—between IT, business, and legal functions—readers can build cohesive strategies that not only meet deadlines but significantly reduce costs and risks.”

The authors bring unique perspectives to these challenges. John Price’s experience in eDiscovery technology and Brandon D’Agostino’s background as both an attorney and technologist provide readers with a comprehensive view of the technical and legal aspects of early case management.

To celebrate the launch, Cloudficient will offer complimentary copies of the book at their booth (#1305) during Legalweek 2025. The book is also available for purchase through Amazon.

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The impact of manual work on legal productivity

Repetitive tasks, such as document anonymization, consume a significant amount of time in law firms. Manually processing data in contracts, files or reports generates delays, high costs and increases the risk of errors.

Automating these processes is key to freeing legal professionals from administrative tasks and allowing them to focus on strategic matters. This is where Nymiz makes the difference.

Pain points in manual data management

  • Excessive time consumption: Legal teams often spend hours manually deleting or masking data, taking time away from other, more critical tasks.
  • Increased likelihood of human error: Manually handling large volumes of data increases the risk of omitting information or making mistakes, which can lead to legal vulnerabilities.
  • High operational costs: The time spent on these tasks generates additional expenses in working hours, which impacts the firm’s profitability.

How Nymiz optimizes workflow

Nymiz automates the anonymization process, allowing law firms to process large volumes of documents quickly and accurately. This automation not only speeds up the workflow, but also minimizes the risk of errors.

Key benefits

  • Saving time and resources.
  • Reduction of errors and legal risks.
  • Increased capacity to handle a higher volume of cases without increasing workload.

Demo video: How to optimize time when anonymizing data

Nymiz presents you with a fast, personalized and secure way to anonymize large amounts of documents in a single click: batch processing.

With this feature, you won’t have to anonymize files individually, and you’ll do it in record time!

Save time and effort. Crossing out data is a thing of the past. Automate document anonymization and save time and effort with batch processing:

Conclusion

Optimizing workflows in a law firm is a key strategy to improve productivity and profitability. With Nymiz, you can automate data anonymization and free up time to focus on business growth.

Schedule a demo at Legalweek 2025 and discover how our technology can help you: https://www.nymiz.com/book-demo/

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Strategic Evolution: The Future of Marketing and PR

At Edge Marketing, we have always believed in staying ahead of the curve. The world of marketing and public relations is changing faster than ever before, and if you’re standing still, you’re already behind. AI is transforming the way we discover and consume information—and we’re not just embracing the change; we’re leading it.

Click here for the full article.

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The Critical Role of Mobile and Cloud Data Sources in eDiscovery: Unlocking New Frontiers in Legal Investigations

Executive Summary

In today’s digital age, the rapid evolution of mobile and cloud technology has transformed how individuals and businesses communicate, store, and share information. With the proliferation of smartphones, tablets, and cloud-based storage services, these platforms have become essential sources of data for legal investigations. This white paper highlights the tremendous benefits of understanding and utilizing mobile and cloud data sources in the eDiscovery process, emphasizing how they enable more accurate, efficient, and comprehensive investigations for legal teams and organizations.

Introduction

eDiscovery (electronic discovery) refers to the process of identifying, collecting, and reviewing electronically stored information (ESI) for use in legal cases. Traditionally, eDiscovery focused on more conventional data sources, such as emails, documents, and hard drives. However, the explosion of mobile devices and cloud computing has introduced new challenges and opportunities for eDiscovery professionals.

The increasing volume, complexity, and significance of mobile and cloud-based data in litigation make it essential for legal teams to develop strategies to effectively manage and analyze these data sources. Failure to do so can result in missed evidence, costly delays, and legal ramifications. In this paper, we explore the reasons why understanding mobile and cloud data is vital to modern eDiscovery, and how embracing these sources can unlock significant benefits in legal investigations.

The Rise of Mobile and Cloud Technologies

Mobile Devices: The New Frontier of Data Creation

Smartphones and tablets have become the primary, and often only, tool for communication, commerce, and information-sharing. With billions of users worldwide, mobile devices store vast amounts of personal and professional data, ranging from text messages and emails to app data, photos, videos, and location history.

Unlike traditional computer systems, mobile devices offer unique data sources—such as GPS, accelerometers, and microphones—that can provide crucial context for investigations. Legal professionals are increasingly turning to mobile data as a key source of evidence in cases related to criminal activity, corporate misconduct, and civil disputes. The advent of encrypted messaging services and app-based communication further underscores the importance of mobile data in today’s legal landscape.

Cloud Storage: Data at Scale and Across Borders

Cloud computing has revolutionized how individuals and organizations store and access data. Services like Google Drive, Dropbox, and Microsoft OneDrive offer vast storage capacities, enabling users to store everything from documents and emails to databases and multimedia files. As businesses migrate their data to the cloud, eDiscovery teams must understand how to access, preserve, and review this data for legal purposes.

Cloud platforms also provide flexibility in terms of access, collaboration, and sharing, often across different geographic regions. However, this decentralization can complicate the identification of relevant data, particularly when the data is hosted by third-party service providers. Legal teams need to be equipped with the knowledge and tools to navigate cloud storage systems and retrieve critical data for investigation.

Benefits of Understanding Mobile and Cloud Data Sources

Comprehensive Evidence Retrieval

Mobile and cloud data sources provide a broader and more nuanced view of a case. For example, text messages, photos, or social media interactions stored on mobile devices can offer insights into a person’s intentions, actions, and relationships—information that traditional forms of eDiscovery may overlook.

Cloud data, such as shared documents, email histories, or project management activity, can reveal collaboration patterns, decision-making processes, and potential areas of corporate negligence or misconduct. By including mobile and cloud data in the eDiscovery process, legal teams can ensure a more complete and accurate picture of the evidence, increasing the likelihood of identifying critical facts.

Improved Efficiency and Speed

Incorporating mobile and cloud data into the eDiscovery workflow allows for faster data retrieval, processing, and analysis. Cloud-based tools enable rapid indexing, searching, and filtering of large datasets, helping eDiscovery teams to identify key information more efficiently.

Mobile devices and cloud storage often contain vast amounts of unstructured data, such as messages, images, and logs. With the right tools, this data can be quickly reviewed, reducing the time spent sifting through irrelevant information. As a result, legal professionals can focus on the most pertinent evidence, accelerating case timelines and reducing costs associated with manual review.

Data Preservation and Compliance

The growing role of mobile and cloud data in legal investigations has also highlighted the importance of data preservation and legal compliance. Proper handling of mobile and cloud data ensures that evidence is not inadvertently altered or deleted, which could impact the outcome of a case. Legal teams must establish protocols for data collection, preservation, and chain-of-custody to ensure compliance with legal and regulatory standards.

Moreover, understanding cloud data storage policies, service level agreements (SLAs), and privacy laws can help eDiscovery teams navigate the complexities of cross-border data transfers and jurisdictional challenges. A failure to comprehend these nuances could lead to violations of data privacy laws and affect the admissibility of evidence in court.

Increased Accuracy and Reduced Risk

A deeper understanding of mobile and cloud data sources reduces the risk of missing key evidence, misinterpreting data, or overlooking valuable information. By leveraging specialized eDiscovery tools and techniques designed for mobile and cloud platforms, legal teams can more accurately assess the relevance of data and its potential impact on the case.

For instance, analyzing geolocation data from mobile devices can provide crucial insights into a person’s whereabouts at specific times, adding layers of context to witness testimony or alibis. Similarly, cloud-hosted collaboration tools may reveal conversations or documents that point to corporate fraud or misconduct. By incorporating these data points, legal teams can make better-informed decisions, increasing the likelihood of success in litigation.

Best Practices for Leveraging Mobile and Cloud Data in eDiscovery

Adopt Specialized Tools and Technologies

To effectively manage mobile and cloud data, eDiscovery professionals should invest in specialized tools that can automate data extraction, analysis, and review. Many platforms offer built-in mobile and cloud data capabilities, allowing legal teams to seamlessly integrate these data sources into their workflows. Oxygen Forensics products are the only all-in-one solution in the industry.

Develop a Data Collection Strategy

Establish clear protocols for data collection from mobile devices and cloud services. This should include a thorough understanding of the platforms being used, access points, and data preservation requirements. Legal teams should also be familiar with device forensic techniques and cloud data extraction methods to ensure that data is collected accurately and in compliance with legal standards.

Stay Informed on Legal and Regulatory Changes

As mobile and cloud technologies evolve, so do the laws and regulations surrounding data privacy, access, and cross-border transfer. eDiscovery teams must stay up to date on the latest legal developments to ensure that their practices remain compliant and defensible in court.

Conclusion

As mobile and cloud technologies continue to play an ever-larger role in both personal and business affairs, their significance in the eDiscovery process cannot be overstated. Legal teams that understand how to harness mobile and cloud data will gain a substantial advantage in their investigations—helping to uncover critical evidence, reduce case timelines, and minimize risks.

By embracing these data sources, law firms and corporations can ensure more comprehensive, efficient, and accurate legal outcomes. In the increasingly digital world, mastering the complexities of mobile and cloud-based eDiscovery is no longer optional—it is essential for achieving success in modern legal practice.

Lee Reiber, CEO – Oxygen Forensics, Inc.

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https://www.truelaw.ai/blog/lawyers-as-ai-evaluators-not-prompt-engineers-the-key-to-better-legal-ai

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